October 15- 17, 2025
Embassy Suites & Hampton Roads Convention Center
Hampton, VA
We hope to see you next year!
The Virginia School Counselor Association is soliciting proposals for presentations promoting evidence-based programs in the domains of academic achievement, emotional growth, social development, career exploration, and post secondary planning. Presentations showcase best practices, current research, or skills of value to counselors, pre-K to postsecondary, as well as district personnel, graduate students and counselor educators.
The deadline for submissions has passed.
Please note, all sessions are 50 minutes in length. If you feel your topic cannot be covered in 50 minutes while allowing for attendee questions, please consider breaking the session up into two topics or submitting a Part I and Part II.
Proposals of a political, marketing or for-profit nature will NOT be accepted.
The conference theme is Advancing and Enhancing Our Impact. Presentations on that topic are welcome and requested!
Notice regarding proposal acceptance will be sent via e-mail by the end of June.
The Lead Presenter will receive all communications regarding your breakout session and will be responsible for sharing it with co-presenters, if any.
HANDOUTS
A QR code will be used for attendees to gain access to session handouts. Please upload your file/s to this Google Drive folder with your session title as the file name. Please upload your materials at least one week before the conference. You are welcome to provide physical copies of your handouts to attendees at your own expense. The rooms will be set for 40-60 participants.
HOTEL RESERVATIONS
Presenters must make their own hotel reservations and are responsible for all other travel expenses.
CO-PRESENTERS
All communications regarding your breakout session will come to the Lead Presenter directly, and they will be responsible for sharing it with their Co-Presenter(s), if any. Also note the rate structure for Co-Presenters. If Co-Presenters are not added at the time of the CFP submission, they cannot be added in the future.
WI-FI
The convention center is equipped with Wi-Fi Internet that is complimentary for all attendees. However, we highly recommend designing your session so that you will not need internet access, since it can be slow or unreliable.
AUDIO VISUAL EQUIPMENT
All meeting rooms will be arranged theater style. Please note that the Conference will provide a LCD Projector, screen, A/V cart and power supply at no charge to you. However, the Conference will not be able to provide any other A/V equipment. You are responsible for providing your own laptop and dongle/appropriate adapter, if needed for your presentation. If your presentation requires sound for a video or sound effect please make the necessary plan to provide that equipment on your own. If you need additional audio visual equipment, please contact the convention center. Any arrangements you make with the convention center will be at your own expense.
NBCC / CEU Credits
Anyone without a Master’s degree or higher needs to have a sponsor (with these credentials) with them to co-present in their session. Otherwise, no CEU’s will be awarded to participants for your session.
The Virginia School Counselor Association has been approved by NBCC as an Approved Continuing Education Provider, ACEP No. 6606. Programs that do not qualify for NBCC credit are clearly identified. The Virginia School Counselor Association is solely responsible for all aspects of the programs.
For more information or questions, please contact presenters@ncyi.org.
This does not apply to Pre-Conference sessions.
MEMBER*
Professional/Emeritus
$50
MEMBER*
Retiree
$40
NON-MEMBER
$80
Graduate Student
$40
MEMBER*
Professional/Emeritus
Registration
$130
Registration + Membership
$180
MEMBER*
Retiree
Registration
$50
Registration + Membership
$75
NON-MEMBER
Registration
$200
Graduate Student
Registration
$50
Membership Included!**
Registration after October 12, 2025 will be onsite and will add $20 to the Regular Registration rate.***
Thursday ONLY
Registration
$90
Registration + Membership
$140
Friday ONLY
Registration
$90
Registration + Membership
$140
Registration after October 12, 2025 will be onsite and will add $20 to the Regular Registration rate.***
*Your VSCA membership must be good through October 17, 2025 to qualify for the discounted Member rates.
**All Grad students receive a FREE VSCA Membership. Visit vsca.org to sign up for your free membership!
***To qualify for the Regular Registration discount, your registration form AND payment (copy of your purchase order, check, or credit card) must be received or postmarked by the Regular Registration cutoff date.
The discounted presenter rate can be used for the lead presenter and co-presenters. If your session is approved, the Lead Presenter will be emailed a link to the exclusive registration portal for approved presenters.
If you and/or your co-presenter(s), if any, plan to present the breakout session and then leave, there will be no registration fee. By not registering, you will not be given a name badge, program manual or tote bag, and will not be able to participate in any other sessions or meal functions at the conference.
The deadline for submissions has passed.
National Center for Youth Issues
ATTN: VSCA
P.O. Box 22185
Chattanooga, TN 37422-2185
The Lead Presenter will receive all communications regarding your breakout session and will be responsible for sharing it with co-presenters, if any.
